Purchasing Workflow Kit

Four bands, six steps, two frauds — the smallest set of rules that survives a busy week.

What it is

Spending control sized to the company that has it, not to the one it was copied from. Reads twelve months of real outgoings, sets four approval bands from that distribution, builds the request-to-payment route with a person and a record at every step, then installs the controls that matter — callback on bank-detail changes, approving separated from paying, the new-supplier check. For owners and finance leads in firms of three to a hundred people.

What you receive

a way of committing company money that is neither chaos nor bureaucracy — the approval thresholds set from your own spend distribution, the six-step request-to-payment route with a named person and a record at each step, purchase-order discipline with a stated matching tolerance, the supplier onboarding minimum, the exceptions route, and the controls that defeat the two frauds a small business actually suffers

Delivered as a single, complete .md skill file — open it, paste it into any capable chat model, and work. No installation, no account with anyone but us.

Supported models

• Claude (Opus/Sonnet)
• ChatGPT (GPT-4o/5)
• Gemini
• any capable chat model

People reach for it when

• “purchase approval limits for a small company”
• “how to stop staff buying things without asking”
• “do we need purchase orders in a 20 person business”
• “supplier emailed new bank details is it a scam”
• “who should approve invoices if the owner also pays them”

Record

In the collection. The sale room is being fitted; this work goes on sale when it opens.

License

Free-shelf works ship under the DolceDrago House License — use the outputs freely, personal or commercial; the work file itself stays with the house.